Lawrence Webster Forrest (LWF), Fire Engineering and Fire Risk Management Consultants
Lawrence Webster Forrest (LWF), Fire Engineering and Fire Risk Management Consultants


Client login
Forgotten password
Follow us on Twitter Follow us on Facebook Subscribe to our blog

Freephone: 0800 410 1130

Management of Fire Safety

As with most elements of Health & Safety, management of fire safety is fundamental to its success.  Whilst fire precautions will play their role in any given situation, it is often the success, or failure of management that has the most significant impact on the outcome.  It is often said that buildings would be safe if we didn't let people in them and whilst stated with joviality, the statement holds some truth.  It is often the actions, or lack of action by people that cause fire safety issues within buildings.


If we are to properly manage fire safety, we must first understand our responsibilities.  The starting point for this must be the appointment of a 'Responsible Person' which is a requirement of the Regulatory Reform (Fire Safety) Order 2005, commonly known as the RRO.  In most organisations, it is not possible, or effective for the responsible person to undertake the full fire safety management duties, therefore, as with other such scenarios, it will be delegated to appropriately trained staff.

Occupancy Management:

Within a number of occupancy types, it will be necessary to control the occupancy, the most common requirement will be to regulate the number of persons permitted into a building / area and this is likely to be based on the escape capacity.  Other controls may include disabled evacuation limitations or a staff / guest ratio.  Building management must not only understand the limitations of their building, but also implement appropriate measures to ensure compliance can be achieved.

Fire Safety Training:

Many aspects of fire safety can utilise a common sense approach, however a number of concerns will require specific training, if only to confirm understanding / ensure all relevant persons understand their role.  The responsible person should have identified any specific fire safety roles that are necessary and any subsequent training required.  Evacuation is a key area requiring management, if only to nominate persons to undertake specific tasks, for example, does anyone have the specific duty of calling the emergency services?  Are staff trained to assist persons with mobility impairments?  Managing staff and ensuring they can adopt and perform given roles is paramount.

Maintenance and Testing of Fire Safety Systems:

This element should be a relatively easy part of fire safety management, however, empirical data suggests that this is often poorly managed.  Often systems are tested, but not always in accordance with manufacturers or legislative requirements, thus making the testing regime non compliant and possibly ineffective. 

Management must ensure a clear regime is in place for the testing and maintenance of systems, this should be documented and scheduled, enabling persons responsible to confirm such items have been undertaken.  It must be remembered, that most fire safety systems are installed to achieve life safety criteria, i.e. they are there to protect life.  With this borne in mind, ensuring they work as designed is fundamental.

Fire Load Management:

This item is very rarely seen within management plans, however, is frequently seen as an item for action within the vast majority of fire risk assessments undertaken.  We must consider the fire loads that we are creating in our buildings, it may be the case that fire safety installations, particularly in the case of sprinklers, are only designed to cope with a designated fire size, or more common, if mismanaged, allowing excessive fire loading, presents a greater ignition risk and should a fire occur, will allow the fire to develop quickly and reach accelerated temperatures.

Whilst in most buildings, it is unlikely that rooms / areas will be provided with a fire load design value, it is true to say that the smaller the fire load the smaller the risk.  There is no suggestion to empty your building, to mitigate the risk, however, simple management techniques, questioning if combustible materials are required etc will assist in risk reduction, in fact some simple housekeeping will often be enough.  Beyond this, consideration could be given to off site storage etc, if excessive storage, such as archive storage presents an increased risk, a risk reduction tool could be to consider storing material away from site in a purpose built storage facility.

Monitoring Change:

The Responsible Person must take a dynamic approach to fire safety.  In some buildings, the risk will remain fairly static, however in others, the risk will change.  This may be a change in occupancy (usually numbers), or even the fire risk presented, for example, putting on a fire-work display.  Whilst this example would seem obvious, managers do not always consider one-off risks and leave the outcome to chance.

Less obvious changes will be legislative requirements.  Whilst the primary fire safety legislation has been reformed recently and is unlikely to undergo major changes in the near future, 'secondary' legislation affecting fire safety is changing all the time.  Ignorance is not a defence, so persons with a fire safety management role, must keep abreast of changes and implement them as necessary.


Fire safety is a complex area and whilst significant reliance is placed on physical precautions, failure to appropriately manage fire safety could be detrimental.


Subscribe to our fire safety blogs

Email Format
* indicates required


  • Fire Engineering Design and Risk Assessment - Firefighting & Rising Water Mains - Part 36

    In LWF’s fire engineering blog series for Architects and others in the building design business, we have been talking about firefighting and rising water mains in buildings. In part 35, we began to discuss wet rising water mains and in part 36 we will continue looking at that subject before considering horizontal mains, also known as internal hydrants, which are seen more commonly in buildings with large floor area.It was established in part 35...


  • Fire Safety for Healthcare Premises - Fire Safety Audits - Part 70

    In LWF’s blog series for healthcare professionals, the aim is to give information on best practice of fire safety in hospitals and other healthcare premises. In part 69, we discussed the management of staffing levels and in addition to the number of staff available, it was important that each and every staff member had adequate training in fire and evacuation issues. In part 70, we will discuss fire safety audits and what arrangements should be...


  • Facilities Management & Fire Safety - Business Continuity Insurance - Part 17

    In LWF’s blog series for those who work in Facilities Management or who have an interest in or responsibility for fire safety, we have been looking at how businesses are protected against interruption from fire. In part 16, we began an overview of the history of consequential loss insurance, which only came into being around 1900, long after life and property protection insurance.  In part 17, we continue from the 1960s.Although the increase in...


  • Fire Engineering Design and Risk Assessment - Firefighting & Rising Water Mains - Part 35

    In LWF’s Fire Engineering blog series for Architects and others in the building design business, we have been looking at those provisions which can be made to assist firefighting in case of a fire. In part 34, we commenced looking at wet rising mains and noted that while they can be permanently connected to water mains, it is more common to see the systems connected to a water tank with a pump or gravity feed,...


  • Fire Safety for Healthcare Premises - Fire Safety & Staffing Levels - Part 69

    In LWF’s blog series for healthcare professionals, the aim is to give information on best practice of fire safety in hospitals and other healthcare premises. In part 68, LWF discussed staffing levels in terms of fire safety and the importance of the staff in attendance having sufficient fire safety training. In part 69, we will continue looking at staffing levels and fire safety concerns.The management of any healthcare venue must consider and agree what...


Case Studies

Brentwood Town Hall Redevelopment
The redevelopment of Brentwood Town Hall included renovating the existing five storey property to provide police and council offices, a community hub and lettable office space across the basement, gro...

Read more..

General Bulletins

Fire - The External Risk
When we consider fire safety, our focus is normally from within, what can we do to prevent the occurrence of fire and how we can limit its damage.  Whilst this is the correct stance to take, we m...

Read more..

Technical Bulletins

Evacuation Modelling - Factor in Human Behaviour
Evacuation of buildings can be analyzed in different ways. Approved Document B (ADB) which provides guidance on meeting the requirements of the England and Wales Building Regulations with regard to fi...

Read more..

Site map | Web development Croydon